Administrator (Maternity Cover)

Administrator (Maternity Cover)
Employer: Theatre Hullabaloo
Salary: £19,344 per annum pro rata – Real Living Wage
Location: Darlington, County Durham

Administrator (Maternity Cover)
Feb 2020 – December 2020, 11 month contract.
£19,344 per annum pro rata – Real Living Wage
Hours: 40 hours per week (includes 30 mins daily paid lunch break)

• Responsible to the Chief Executive / Artistic Producer and line managed by the Finance & Office Manager

Main purpose of the Job:

The Administrator provides administrative support for the organisation and all of its strands of work. S/He will act as the first point of contact for enquiries.

Key responsibilities:
• Provide administrative support to the organisation across all of its strands of work
• Act as the first point of contact for general enquiries by email and phone
• Attend and minute take at staff, board and other meetings as required
• In liaison with the Finance & Office Manager assist in the smooth and efficient delivery of operations including IT, filing, stationery and equipment orders etc
• Assist the Finance & Office Manager and input financial transactions into Sage, chase payments and generate purchase orders, reconcile petty cash
• Collate and issue papers for meetings including board, sub-groups and other meetings
• Organise and book all accommodation and travel requirements for the organisation
• In liaison with key officer’s issue agreements, proformas or contracts for venue hire, staff, artists, partnerships and so on
• Handle and distribute post
• Create schedules, rotas and registers as required for strands of work and company business
• Organise hospitality requirements for the Company, including freelance artistic staff
• To collate and collect various figures, including audience data for reporting requirements
• Assist in the purchasing and confirmation of project materials and equipment
• Assist in room booking, venue hire as required and assist in updating Artifax
• Update key company documentation and issue as required
• Undertake research tasks and gather/collate information as required
• Assist in recruitment administration
• Assist Marketing Officer in collating and inputting listings, bulk mailings, distribution of marketing materials, chasing and collation of audience figures, Website CMS input as required, press cutting collation.
• Assist in the selling of work to schools/groups, delegates/professionals to generate and maximise bookings for all Theatre Hullabaloo activity as directed, primarily through telesales
• Assist in the selling of activity across all strands of work
• Maintain production and project related records and paperwork – audience figures, feedback, evaluation information, reports, signing in sheets/registers etc
• Front of House duties as required
• Manage the collection and collation of key data required by the organisation and its funders for reporting purposes (e.g Equal Opportunities information, audience survey data etc)
• To update the company database and booking and box office systems.

The full job description, application form and equal opportunities monitoring form is available from our website as a separate downloadable document. Applications will only be accepted when submitted on the company application form unless an alternative has been agreed.
Theatre Hullabaloo is striving to be an equal opportunities employer whose staff team represents the communities we serve. We particularly welcome applications from Black and minority ethnic and disabled candidates who are currently under represented in our organisation. Our home, The Hullabaloo, is a purpose-designed space that is fully accessible.

We are a family friendly organisation and offer a flexible and supportive working environment, value experience as well as skills and qualifications and aim to ensure everyone in the organisation is aware of our equality and diversity commitments.
Please submit your application by email to info@theatrehullabaloo.org.uk using the application form provided. If you need to submit your application in an alternative accessible format please contact us in advance so that we know to expect it. The proposed interview date is Monday 13th January 2020. Please indicate on your application if you are not able to make either of these dates, and also let us know if you have any access requirements for the interview.

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