Executive Head of Development

Executive Head of Development
Employer: Imperial War Museums
Salary: £30,000
Location: London

This vacancy is open to external and internal candidates. For new internal candidates (this includes staff employed directly by IWM and agency workers temping with IWM) to be eligible for vacancies you must have successfully completed your probation period or have been working with us for 6 months.

About the role

The Personal and Project Assistant provides support to the Director-General and Executive Director of Collections and Governance. Working closely with various departments and project boards across IWM, the post holder is actively involved in the day-to-day operation of central IWM teams with support to some discrete project work required. Excellent organisational and communication skills are essential as extensive liaison across IWM and with our many stakeholders and partners is required.

Key Duties

Administrative and project support to the Director-General and Executive Director of Collections and Governance

1. Overall management of the day-to-day running of the Directors’ office. This will include managing diaries and travel arrangements, dealing with incoming and outgoing correspondence, including filing the correspondence (paper and digital) and preparing meeting briefs, updates and undertake research on organisations/individuals in preparation for meetings as required.

2. You ensure that the filing system for the Director-General’s and Executive Director of Collections and Governance’s records is kept up to date. This will require consultation with the Museum Archive and work in accordance with IWM’s Records Management policies and guidelines

3. You will liaise with a wide range of people including the Chairman, Trustees, colleagues at all levels, academics, diplomats, senior officials, publishers etc, sometimes on matters of a confidential nature.

4. You will provide secretarial support to Governance Boards and groups at IWM as appropriate, specifically scheduling and organising meetings, distributing papers, taking minutes of the meetings and updating on progress periodically.

5. You will organise and contribute to the organisation and running of various museum functions, which will include evening receptions, luncheons, and special tours of IWM.

6. You will support the Board Secretariat in scheduling and organising Board of Trustee and Committee meetings and events, and provide other administrative support as required.

7. Manage and lead the coordination of proactive and reactive VIP visits and VVIP visits, including Royal visits to any of the IWM sites, working with Curators, Customer Services, Branch Operation Managers, and the Stakeholder Relations Manager as required.

8. You will provide administrative support for discrete projects for the Director-General and other senior colleagues as required, including researching and preparing talks and presentations made by the Director-General.

9. You will work with the rest of the Strategy and Governance team to prepare papers, reports, and presentations.

10. You will update our fundraising database with relevant information from the department including Trustee details and communication to/from the Director-General.

11. You will update colleagues on wider stakeholder communication led by the Director-General and Executive Leadership Team as appropriate.

12. You will be expected to familiarise yourself with and abide by IWM's information security and data protection policies regarding the handling of sensitive and personal data.

Learn more about this position

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