Freelance Cataloguer

Freelance Cataloguer
Employer: 14-18 NOW, Imperial War Museum
Salary: Fee - £5,400
Location: London

Contract Title Freelance Cataloguer
Department 14-18 NOW
Reports to Archivist & Records Manager, General Manager 14-18 NOW
Fee £5,400 (30 days)
Normal Working Hours Part-time, preferred office based day is Friday
Duration 4 months, March to June 2019

14-18 NOW is the UK’s arts programme for the First World War centenary. Working with arts and heritage partners all across the UK, we commissioned new artworks from leading contemporary artists, musicians, designers and performers, inspired by the period 1914-18.

Since the start of the First World War centenary in 2014, 14-18 NOW has commissioned over 100 projects, which have been seen by more than 35 million people.

Among many other projects, we are responsible for the UK tour of the iconic poppy sculptures by artist Paul Cummins and designer Tom Piper, ‘They Shall Not Grow Old’ film by Peter Jackson and the Somme memorial ‘We’re here because we’re here’ by Jeremy Deller in collaboration with Rufus Norris.

14-18 NOW is supported by the National Lottery through the Heritage Lottery Fund and Arts Council England, by the Department for Digital, Culture, Media and Sport, and by additional fundraising. The offices are based at the Imperial War Museum (IWM) in London.

14-18 NOW has now completed the final and largest season of commissions across the UK, and wishes to contract a part time Freelance Cataloguer to support the Archivist & Records Manager and the 14-18 NOW team to archive the 14-18 NOW programme:

The 14-18 NOW archive is to be deposited with IWM, and takes the form of digital, email and ‘paper’ records, as well as 3D objects. The archive will provide a full record of the 14-18 NOW programme, and ensure it is preserved and accessible to future generations.

With support from The Art Fund, IWM is to acquire digital material relating to the artist Jeremy Deller’s ‘We’re here because we’re here’ project, a memorial marking the centenary of the Battle of the Somme. Conceived and created as part of the 14-18 NOW 2016 programme, this event saw over 1,400 participant performers wearing historically accurate uniforms at 900 locations across the UK:

The ‘We’re here because we’re here’ archive, which consists largely of digital photographs, videos and uniforms, has been curated by Jeremy Deller, and tells the story of the event from genesis to public reaction.

Once catalogued by the Freelance Cataloguer, the ‘We’re here because we’re here’ material will be transferred to IWM.

• Contract manager: Archivist and Records Manager, General Manager
• Key internal relationships: 14-18 NOW Staff team and Imperial War Museum staff
• Key external relationships: 14-18 NOW consultants and agencies

Key responsibilities

Cataloguer Role
• Creating multiple catalogue records for Jeremy Deller ‘We’re Here Because We’re Here’ material using Adlib
• Cataloguing the Jeremy Deller digital photographs, films and 3D objects to internal and ISAD(G) standards
• Liaising with relevant IWM and 14-18 NOW teams regarding Adlib, IT, the Digital Asset Management System
(DAMS) and cataloguing structures
• Any other relevant archiving tasks identified by the 14-18 NOW team

Person Specification: Freelance Cataloguer
The candidate should hold a recognised postgraduate qualification in Archives and / or Records Management (or equivalent). They should also demonstrate experience of working both with digital and ‘paper’ records.

Essential criteria
How this will be assessed
1 Proven experience of working with both digital and ‘paper’ records, with knowledge of relevant sector standards Written proposal and interview
2 Flawless attention to detail, excellent written and verbal communication skills, including compiling and presenting
information to a wide variety of audiences
Written proposal and interview
3 Ability to work flexibly and successfully across teams and hierarchies and build relationships at all levels
Written proposal and interview
4 Excellent organisational and project management skills, with the ability to juggle a wide range of competing
demands, and deliver to deadlines
Written proposal and interview
5 High degree of computer literacy - knowledge of Adlib, Windows-based applications, Outlook, and Internet
applications including experience of managing a customer relationship databases and knowledge of data
protection law
Written proposal and interview
6 Hold a recognised postgraduate qualification in Archives and / or Records Management (or equivalent)
Written proposal and interview

The contract will run from March to June 2019. The part time Freelance Cataloguer will work the equivalent of three days per week (to be confirmed), with at least one of the preferred days being a Friday.

Response to the Brief
Prospective Freelance Cataloguers are invited to submit a CV and covering letter that detail:
• Relevant experience giving examples of similar work undertaken
• How the work will fit with the Freelance Cataloguer’s other professional commitments
• Two appropriate referees
All proposals will be evaluated equally in accordance with the above criteria.

Shortlisted Freelance Cataloguers will be invited to meet with 14-18 NOW to discuss the contract and their response to this brief further.

Proposals should be emailed to:

Ellie Pridgeon
14-18 NOW Archivist and Records Manager

By 5pm, 22nd February 2019
Interviews are expected to place w/c 4th March 2019

Learn more about this position

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