Broadcasting Liaison Assistant

Broadcasting Liaison Assistant
Employer: Royal Academy of Arts
Salary: £9.70 per hour
Location: London

Broadcasting Liaison Assistant
Communications Department
Open-ended contract, up to 3 days per week (hours will vary)
March 2017 – June 2018
£9.70 per hour

The Royal Academy of Arts occupies a unique position in being an independent, privately funded institution led by eminent artists and architects. Its purpose is to promote the creation, enjoyment and appreciation of the visual arts through exhibitions, education and debate.

The RA is undergoing a transformative redevelopment which will be completed in time for its 250th anniversary in 2018. Led by the internationally-acclaimed architect Sir David Chipperfield RA and supported by the Heritage Lottery Fund (HLF), the plans will link Burlington House on Piccadilly and Burlington Gardens for the first time, uniting and revitalising the two-acre site. The redevelopment will also reveal the elements that make the RA unique, sharing with the public the historic treasures in its Collection, the work of its Academicians and the RA Schools, alongside its world-class exhibitions programme.

A fantastic opportunity has arisen for a supremely well-organised coordinator to liaise between the RA and a range of broadcasting channels and production companies to ensure the successful delivery of a number of documentaries and other filming opportunities, in the lead up to the RA’s 250th anniversary:

Documentaries and Filming Opportunities:

• BBC Arts At the Royal Academy’s Summer Exhibition 2017
The Summer Exhibition has been held every year without interruption since 1769 and continues to play a significant part in raising funds to finance the students at the RA Schools. This year the RA is partnering up with the BBC to produce a 1 hour documentary for BBC 2 and online content for the BBC Website. Filming is scheduled from March – June 2017.

• Lone Star Productions: Behind the Scenes of the Royal Academy, 2017
The independent production company Lone Star have been given special access to film behind the scenes at the RA to create a documentary about how the organisation works. Plans are currently underfoot to broadcast the film in late autumn of 2017. Filming is currently taking place and will continue until September 2017.

• Launch of the new RA Spring 2018
In the Spring of 2018, the RA will host a media launch to reveal its transformative redevelopment to the public for the first time. This will involve many broadcasting opportunities, including national television news coverage of the new architecture and exhibition programme. Filming January – April 2018.

• BBC Arts At the Royal Academy’s Summer Exhibition 2018
The RA will continue its partnership with the BBC to produce a 1 hour documentary for BBC 2 and online content for the BBC Website. Filming is scheduled from March – June 2018.

The candidate must possess excellent logistical skills along with first class interpersonal skills and have some previous experience of working within an arts organisation. Friendly, confident and assertive, you will be required to liaise and coordinate meetings, prepare documentation, provide progress reports, supervise film crews according to strict guidelines and H&S requirements, liaise with various internal departments and provide administrative support to the Press team.

How to apply
You will find further details about this position in the Current Vacancies and How to Apply section of the Careers page on our website http://www.royalacademy.org.uk/careers

Closing date 12 February 2017
Interviews will be held w/c 27 February 2017

Candidates must be free to start work 14 March and must be flexible to work varied days and hours of the week.

JOB DESCRIPTION

This is an open-ended position linked to the television filming taking place between March 2017 and June 2018

MAIN OBJECTIVE

To liaise and co-ordinate meetings, access and other activities associated with:

• The production of two BBC Arts documentaries and online content for the Summer Exhibition 2017 and 2018
• Lone Star Production’s documentary about the Royal Academy 2017
• Broadcasting coverage and opportunities in association with the RA’s redevelopment and launch in Spring 2018

MAIN DUTIES

1. Establish contacts, records and other documentation associated with the BBC, Lone Star Productions and other broadcasting channels; answer queries, take messages, reports to and informs both the Senior Press Officer as appropriate.

2. Co-ordinate the planning, delivery and administration of broadcasting meetings. Duties include: organise meeting dates, room bookings, confirm arrangements, prepare agendas, take minutes and maintain follow-up and interim communications.

3. Meet with SPO to provide regular updates and progress reports.

4. Supervise film crews and broadcasting personnel when on RA premises including the front courtyard, as required, as well as any off site visits such as artists’ studios.

5. Supervise general access and health and safety issues, taking account of agreed guidelines, issues concerning public access, use of galleries, front hall, staircase and all other parts of Burlington House as agreed.

6. Liaise with a wide range of stakeholders, including artists, senior managers and curatorial staff from across the RA, as well as external companies regarding access, resolve issues raised by them and/or broadcasting personnel.

7. Provide additional filming support and cover in the Press Office, as required.

8. Undertake any other duty which may reasonably be allocated by the SPO.

PERSON SPECIFICATION

SKILLS

• Excellent interpersonal and communication skills – ability to work with a number of internal and external stakeholders, including artists.

• Exceptional organisational and logistical skills, as well as a methodical approach to work, to ensure accurate information is maintained and communicated to relevant RA departments and film crews.

• Good time management – ability to deal with high volume of work, to multi task, to work at pace and be comfortable with unpredictable demands – e.g. filming deadlines.


EXPERIENCE

• Experience of short term tasks/projects

• Some experience working in the arts or with artists

• Experience of working with film crews


PERSONAL QUALITIES

• Professional, friendly and helpful manner in person or over the telephone

• Flexible approach to work, occasionally working long hours and early mornings

• Ability to develop strong working relationships with other departments in particular the Press Office, Summer Exhibitions team, Art Handlers, Operations and Security

• Confident, enthusiastic, energetic and self-motivated personality – ability to use initiative and willingness to work as part of small team

• Keen interest and enthusiasm for the visual arts.

• Hard work ethic, willingness to go the extra mile and take pride in output.

Learn more about this position

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