Special Collections Assistant - Loans and Reproduction

Special Collections Assistant - Loans and Reproduction
Employer: University of Oxford
Salary: £28,098 - £33,518 p.a. (pro rata)
Location: Oxford

We are seeking a Special Collections Assistant (loans and reproduction) to join the Special Collections Department at the Bodleian Libraries.

The Department of Special Collections, under the overall direction of the Keeper of Special Collections, is concerned with the acquisition and management of special collections, and services to researchers. As part of our mission to provide access to the collections, the Bodleian Libraries support a busy outward loans programme, lending Bodleian collections to temporary exhibitions in the UK and worldwide, and organising travelling exhibitions of Bodleian material.

As a Special Collections Assistant, you will play an important role in the Libraries’ efforts to share its collections through its programme of loans. You will receive, track and process requests to borrow items from the Bodleian’s Special Collections, corresponding with prospective borrowers and working closely with Library curators, exhibitions and other key staff. You will also support curators in administering the ongoing management of long-term deposits, in particular fulfilling the Library’s obligations under the Government Indemnity Scheme.

The Bodleian Libraries also increasingly share their collections through digitisation and the provision of images, and an element of your role will involve research relating to imaging orders and customer service for large-scale digitisation orders, including the negotiation of licensing rights in accordance with Library policies.

You will work with the Imaging studio, curators and other staff, and assist researchers and borrowers in the preparation of reproduction orders. You will also ensure the Libraries’ practice in the areas of reproduction and re-use conforms to its stated policies, developing expertise in this area.

You will be educated to degree level, or have equivalent skills and experience, and a passion for the care, understanding, and promotion of unique and rare materials in academic, popular, and commercial contexts. You will possess strong analytical skills, excellent attention to detail, excellent communication skills and the desire and ability to become an expert in navigating the catalogues and finding-aids to the collections. An ability to co-ordinate complex, multi-step processes and to prioritise a varied and busy workload with competing deadlines is also essential. Knowledge of standards and procedures relating to the loan of museum and cultural property is desirable.

This is a permanent, part-time post, working 22.5 hours per week (0.6 FTE). Please see the Job Description for more details on working hours.

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