Programme Coordinator

Programme Coordinator
Employer: Theatre Hullabaloo
Salary: £23,000 per annum (pro rata)
Location: Darlington

Hours: 32 hours per week (3 years fixed term)
• Responsible to the Creative Producer

Main Purpose of the job:

The Programme Coordinator will support the development and delivery of the artistic and engagement programmes at The Hullabaloo and across Theatre Hullabaloo’s wider programme of work.

The role reports directly to the Creative Producer and works to support the senior management team. The Programme Coordinator will implement and coordinate areas of the artistic programme and is responsible for the logistics of delivering the programme within the venue, supporting visiting companies, associate artists and community outreach.

Key responsibilities:

• Work with the Creative Producer to develop and administer an artistic programme of visiting companies, creative play installations and schools’ engagement.
• Work with the Creative Producer to recruit and coordinate artists for the creative play installations, including planning and coordinating child-centred development activity with local communities.
• Project manage and coordinate community collaboration between artists and young people, to develop aspects of work across programme, creative play installations and the participation programme.
• Support and coordinate the Artist Development work at the venue, including community-based activity linked to artist residencies.
• Support the Creative Producer and the Development Director to identify and develop relationships with specific community and school groups.
• Lead on the development and coordination of the pilot schools contract initiative and lead on the establishment of a Teacher Forum and Host School programme.
• Be the first point of contact in regards to artist, school, programme enquiries for the venue.
• Support the senior management team to strengthen relationships with schools, community groups, universities and identified potential partners.
• Coordinate and schedule all space bookings for the programme of events and strands of work within the venue. Work with the senior management team to produce annual planning schedules for the venue and coordinate alongside wider Theatre Hullabaloo schedules.
• Draft all contracts and letters of agreements for visiting companies, freelance artists and artistic staff connected to residencies.
• Coordinate all logistics in relation to visiting companies and artists, ensuring effective communication with technical, marketing, staff teams, partners and Hippodrome staff.
• Work with and support the Development Director in the creation and delivery of audience development initiatives.
• Support the senior management team in drafting funding applications for trusts & foundations and develop ideas for income generation.
• Support other areas of Theatre Hullabaloo’s programme of work as required.
• Undertake all aspects of project administration, including budget monitoring.
• Work with the Marketing Officer to ensure the documentation of programme and projects, including filming and photography and other digital content.
• Develop and prepare all materials required for evaluation and monitoring. Ensure there is robust monitoring in place for all projects.
• Work within agreed budgets and ensure that value for money is sought.

• Act as an advocate for the company, communicating enthusiastically and confidently about our work.
• Work in line with the company’s mission, vision and values.
• Offer a high level of customer and audience care at all times.
• Be available to work occasional evenings and weekends when required along with a handful of meetings and company commitments throughout the year.
• Adhere to Health and Safety procedures at all times.
• Carry out all other duties as reasonably requested to help the company achieve its objectives.

• Theatre Hullabaloo is an equal opportunities employer and we are committed to attracting and recruiting candidates from all communities.
• As a family-friendly organisation, working hours can be flexible.
• Holiday entitlement: 35 days per annum (including public holidays) pro rata.
• No overtime is payable but TOIL may be taken in agreement with your line manager.

Person Specification


At least 2 years’ recent experience of programming, project management or producing
Excellent organisational and planning skills
Ability to develop and deliver projects that meet stakeholder and/or funder outcomes
Experience of Theatre or Performing arts
Energetic, efficient, resourceful and flexible
Excellent literacy and numeracy skills, including the ability to devise and manage budgets
Excellent IT skills
Ability to present
Good team player
Good research and evaluation skills
High level communication skills
Positive and diplomatic
Ability to work under pressure / to deadlines
Organised and a self-starter
Able to act as an advocate and inspire others
Creative thinker
Ability to create exciting events that reach a range of audiences
Ability to act as an advocate and represent the organisation as required

Experience of programming work for young audiences
Experience of programming/developing participatory projects for children
Knowledge of Theatre Hullabaloo’s work
Interest in Theatre for Young Audiences
Knowledge of the education sector
Experience of developing bids to funders
Clean driving license
Experience of Health & Safety and risk assessments

This is a 3-year fixed term post, funded in part by a grant from The Esmee Fairbairn Foundation.

Learn more about this position

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